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blog | February 17, 2015

Why You Shouldn’t Use Excel as a Database

Excel is an excellent tool for creating spreadsheets, and performing calculations with restricted data sets. However, many companies insist on using Excel as a database. Despite how important it...

By WorkWiseSoftware

Excel is an excellent tool for creating spreadsheets, and performing calculations with restricted data sets. However, many companies insist on using Excel as a database.

Despite how important it is to have a secure, easy way to store and work with data, many companies rely on Excel for these things, as well as to plan and manage all their resources- everything from Inventory Management to Accounting. This is not what Excel is intended for, and it costs companies enormous amounts of time, money and wasted resources every day.

No matter how small your company is, Excel is never an acceptable database tool. There are all kinds of excuses out there:

“It’s too hard to learn other software.”

No, it’s really not. Many companies are doing things the right way, and use the correct software applications to manage their data. Besides, it’s not like everyone using the software needs to know how to code; most employees simply need to know how to fill in data. And is it really that much easier than trying to use codes and formulas to get Excel to function like a database?

“We don’t have that much data.”

What happens a year or two from now, when all that data has grown? Are you still going to use Excel to try and manage 12,000 rows of data? Even if it’s small now, over time your data will become unmanageable.

“But we’ve always used Excel!”

I’m sure I don’t have to tell you that just because it’s always been done one way, certainly does not mean it’s the best way.

Here are just some of the reasons you should never manage a company database with Excel:

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