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blog | January 09, 2018

How to Avoid ERP Software Security Pitfalls

ERP solutions are expanding and becoming much more robust. From newly integrated features to expansion across multiple devices, it all translates to a larger pool of processed data. Not...

By WorkWiseSoftware

ERP solutions are expanding and becoming much more robust. From newly integrated features to expansion across multiple devices, it all translates to a larger pool of processed data.

Not only is there an increase in the amount of data being processed, there is also an increase in the number of users connected to the ERP—creating a greater potential for data vulnerabilities.

With so many moving parts, ERP security can seem like an overwhelming task to stay on top of. But it doesn’t have to be. Here are a few common ERP security pitfalls with tips on how to avoid them.

Outdated Software

When is the last time you updated your ERP software? Software updates serve an important function. If your software is outdated, it is more susceptible to malware, hackers, and viruses.

Once an update is available, install it as soon as possible. This will help you avoid data errors that could be caused by the outdated software and patch any security holes. To minimize the possibility of missing an update, you can set updates to occur automatically.

If you have a cloud-based ERP solution, it is likely your ERP vendor already pushes updates automatically—if you’re not sure, be sure to ask how updates are handled.

Still using a legacy ERP solution? It may be time to consider upgrading to a newer ERP system as most legacy software is no longer being enhanced or updated.

Inadequate Training

Training is probably something most businesses overlook when thinking about an ERP security threat. With so many users, misunderstanding how the ERP solution works could lead to errors that cause vulnerabilities in your system.

All new hires should go through training to ensure they understand how your organization uses your ERP solution. The training should address your organization’s expectation of each employee, concerns that have come up in the past, as well as identify where business protocols are located for easy reference as needed.

If your ERP vendor doesn’t provide training, designate a few employees with knowledge of the ins and outs of your ERP solution to train others. This will provide personalized training that incorporates your organization’s internal processes.

When updates to your ERP roll out, alert everyone to the changes and acknowledge how the updates affect your business protocols.

Reporting Capabilities

Not being able to easily handle reporting within your ERP solution can be a major security risk. In many cases, organizations result to using outside solutions such as Excel or Google Sheets to create reports.

This is problematic because it means that your sensitive data is outside of your secure solution. It also means that keeping track of your data could get out of hand.

How can you avoid such a situation? Try integrating your ERP with your CRM solution. This provides your organization with a centralized hub that everyone can access—and it keeps your data secure.

An ERP data breach could have severe consequences for your organization. Stay in front of any potential threats by creating a monthly—or at least a quarterly—ERP security audit. It is better to be proactive than reactive when it comes to your data.

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